Facilities Administrator

Come join our family at Devon Self Storage! Devon Self Storage is seeking an organized, detail-oriented Facilities Administrator to support our Facilities team and a growing national portfolio of more than 210 properties. This is a highly collaborative role for someone who enjoys keeping projects organized, working across multiple teams, and making sure the details don’t fall through the cracks. You’ll provide administrative and systems support for repair and maintenance (R&M), capital expenditure (CapEx), lender-required, insurance-related, and other facilities projects while helping maintain accurate records, budgets, documentation, and reporting. You’ll also play an important role in the administration of our facilities management platform, working closely with project managers, field operations, Accounting, Asset Management, vendors, and other stakeholders across the organization. What You’ll Do Provide day-to-day administrative and project support to the Facilities Manager and field-based project managers across a 210+ property portfolio. Maintain accurate project records and documentation, including contracts, invoices, permits, warranties, lien waivers, insurance documents, and project closeout materials. Track project deadlines, approvals, outstanding documentation, and action items while following up with the appropriate teams and vendors. Support R&M and CapEx projects from initial setup through completion and closeout. Assist with budgets, invoices, purchase orders, project cost tracking, reconciliation, and other accounting-related processes. Serve as a key administrative resource for the facilities management software platform, including user access, project setup, data integrity, reporting, troubleshooting, and vendor coordination. Prepare and distribute reports used for project tracking, budget oversight, accounting follow-up, and leadership reporting. Help onboard and train team members on the facilities management platform and maintain user guides and training materials. Support vendor recruitment, qualification, onboarding, insurance documentation, and database management. Coordinate with field operations, Accounting, Asset Management, vendors, lenders, insurance contacts, and other stakeholders to keep projects moving forward. Assist with department meetings and project status calls, including preparing materials, tracking action items, and coordinating follow-up. Identify opportunities to improve administrative processes, reporting, and the overall use of facilities technology. What We’re Looking For 3–5 years of experience in facilities administration, property management administration, project administration, or a similar role. Experience supporting a multi-site real estate, property management, self-storage, or facilities environment is preferred. Hands-on experience with a facilities management software platform such as ServiceChannel, FacilIQ, Yardi, or a similar system is required. Platform administrator or power-user experience is strongly preferred. Advanced proficiency in Microsoft Excel, including tracking spreadsheets, pivot tables, and reporting tools. Familiarity with R&M and CapEx projects within commercial real estate, facilities, or property management. Experience supporting vendor onboarding, certificate of insurance tracking, and vendor database management. Comfortable working with budgets, invoices, purchase orders, and project cost tracking. Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment. Strong communication skills and the ability to work effectively with field teams, internal departments, vendors, and other stakeholders. Proficiency with Microsoft Outlook, Word, Teams, and other standard business applications. Associate’s or Bachelor’s degree in Business Administration, Facilities Management, Real Estate, or a related field is preferred; equivalent relevant experience will also be considered. Why This Role Matters With facilities projects happening across more than 210 properties nationwide, strong organization and communication are essential. As our Facilities Administrator, you’ll help connect the people, systems, documentation, and financial information that keep projects moving and our facilities operations running efficiently. If you’re a self-starter who enjoys managing details, improving processes, and supporting projects across a growing real estate portfolio, we’d like to hear from you. Annual Base Salary Range: $71,586-$89,482 Inland offers a competitive range of benefits for eligible Full-time employees: Medical/Dental/Vision insurance (PPO) Participation in the company 401(k) plan with a company match Vacation Time, Nine Paid Holidays, Three floating holidays per year Sick time Tuition reimbursement opportunity Company-paid life insurance equaling your annual base salary Company-paid short-term and long-term disability Paid Parental Leave This position is eligible as an internal promotion opportunity. To learn more about the Benefits Inland offers its employees please click the link to learn more. As part of our commitment to an efficient and consistent hiring experience, The Inland Real Estate Group, LLC and its affiliated companies ("Inland") may utilize artificial intelligence ("AI") or automated technologies to assist in certain aspects of the recruitment and hiring process, including resume review and candidate screening. AI-enabled tools are used to support hiring decisions and are not used as the sole basis for employment decisions. All employment decisions are reviewed and made by qualified Inland professionals. We are a drug-free workplace. Pre-employment background checks and drug screening are conducted for all new hires in accordance with applicable laws and regulations. Inland is committed to equal employment opportunity and considers applicants for all positions without regard to race, color, religion, sex, national origin, age, sexual orientation, familial status, marital status, veteran status, disability, or any other status protected by applicable law. We do not use AI or any selection tools in a manner that results in unlawful discrimination based on any protected characteristic. If you require a reasonable accommodation or an alternative method of assessment during any stage of the recruiting process, please contact our Talent Acquisition team at . Where required by applicable law, Inland will provide additional disclosures and obtain any necessary consent before using certain AI-enabled technologies. Candidates may request additional information regarding Inland’s use of AI in the hiring process at any time. We are an E-Verify employer. Please click the following link to learn more. Originally posted on Himalayas