Executive Assistant

About the Role We're looking for a highly organized and proactive Executive Assistant to support both of our Co-Founders with day-to-day inbox management, scheduling, travel coordination, and administrative tasks. This is a high-trust role that requires strong judgment, attention to detail, and the ability to communicate professionally on behalf of senior leadership. Work Structure & Requirements Location: Remote / Virtual Schedule: Part-time to start, with potential to grow Time Zone: Must be available during EST/Toronto business hours Compensation: $7 USD per hour Key Responsibilities 1. Inbox Management Triage and flag urgent vs. FYI emails for both Co-Founders Draft and send routine replies — meeting confirms, thank-yous, scheduling back-and-forth Manage a "needs Founder voice" folder for anything investor, talent, or partner-facing Unsubscribe and clean up noise; manage newsletters Track follow-ups that haven't received a response 2. Scheduling & Calendar Management Manage calendars across time zones and coordinate meetings Protect buffer time and no-meeting blocks Send agendas and reminders ahead of key calls Reschedule or decline on the Founders' behalf per their rules of engagement 3. Travel Booking Book flights, hotels, and ground transport for conferences, investor trips, and retail meetings Build and share trip itineraries (single doc/PDF per trip) Track points and loyalty programs Handle changes and cancellations; collect expense receipts tied to each trip 4. Data Entry & Admin Update CRM records and maintain trackers (AP aging, vendor payment plans, cap table notes) — inputting only, not judgment calls Document filing and folder organization (Drive hygiene) Distribute meeting notes and action items Required Skills & Experience Experience: Prior experience as an Executive Assistant, VA, or senior admin supporting founder-level or executive leadership Communication: Exceptional written English — able to draft professional replies that represent the Founders accurately Organization: Strong calendar and inbox management instincts; comfortable managing competing priorities across two executives Tools: Google Workspace (Gmail, Drive, Calendar); CRM familiarity a plus Profile: Discreet, proactive, detail-oriented, and comfortable working independently with minimal daily oversight Originally posted on Himalayas