Project & Pipeline Operations Assistant

This is a remote position. Supporting core administrative and project management workflows, this flexible contract position plays a vital role in enabling operational efficiency and strategic business growth. Working approximately 10 - 15 hours per week, the position focuses on centralising diary management, streamlining project tracking, and maintaining pipeline follow-ups to ensure key client deliverables and leads are managed effectively. The focus of this role is on achieving consistent outcomes and meeting weekly deadlines rather than following a rigid daily schedule. Operating in a fully remote capacity, the successful candidate will handle day-to-day coordination, maintain cloud-based management tools, and occasionally assist with proposal presentation design. Key Responsibilities Manage diary schedules and coordinate appointments to optimise weekly productivity. Maintain and update project management platforms to ensure administrative workflows run smoothly. Track and execute operational pipeline follow-ups so that potential leads receive timely communication. Assist with the creation of proposal presentations and promotional designs. Ensure all assigned weekly deliverables and administrative milestones are met consistently. Support content marketing schedule & operations (posting on LinkedIn, maintaining schedule, etc.) Requirements Proven experience in virtual administrative, operational, or project support roles. Demonstrated ability to manage schedules, track operational pipelines, and maintain digital workflows. High level of self-motivation with the ability to meet deadlines independently in a remote setup. Desirable Requirements Language proficiency in English Language proficiency in Dutch or French are also welcome, not required Required Software Skills Google Workspace (Gmail and Drive) Notion Trello monday.com Canva Benefits Flexible working schedule focused on weekly outcomes rather than fixed hours. Benefits and culture details have not been provided beyond the flexible working arrangement. Originally posted on Himalayas