Project Coordinator

Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexibility for deadlines) About the Role At Pavago , one of our clients is hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects and operational workflows. This is not a passive administrative role. You will act as the execution backbone of the team — ensuring: Timelines stay on track Deliverables are completed Stakeholders stay aligned Risks are identified early Documentation remains organized and accurate If you are: Highly organized Proactive with follow-ups Comfortable managing multiple moving parts Strong in communication and coordination This role is a strong fit. What You’ll Own Project Planning & Timeline Management Maintain and update project plans using: Asana Trello Monday.com MS Project / Smartsheet Track: Timelines Milestones Dependencies Deliverables Ensure schedules and project trackers remain accurate and updated Help teams stay aligned on priorities and deadlines Documentation & Reporting Prepare: Meeting agendas Meeting notes Action items Weekly project reports Maintain organized documentation in: SharePoint Google Drive Confluence Create reports covering: Progress updates Risks and blockers Key project metrics Ensure all project documentation stays clean and accessible Communication & Coordination (Core Responsibility) Act as the central liaison between: Project managers Team members Leadership Stakeholders Ensure: Clear communication Alignment on priorities Proper documentation of decisions Follow up proactively on tasks and deliverables Escalate delays or blockers early before timelines are impacted Task & Resource Tracking Monitor: Task completion Resource availability Dependencies Ensure no task or deliverable gets missed Help maintain accountability across active projects Risk & Quality Management Identify: Delays Bottlenecks Operational risks Maintain project risk registers and escalation tracking Help ensure deliverables meet quality expectations before submission Vendor & External Coordination Coordinate with vendors, contractors, and external stakeholders Track deliverables against agreed timelines Escalate issues proactively when expectations are not met What Success Looks Like Projects remain organized and on schedule Stakeholders stay informed and aligned Risks are identified before they become operational issues Documentation remains clean and easy to access Teams consistently meet deadlines with fewer coordination gaps What Makes You a Strong Fit Extremely organized and detail-oriented Strong follow-up and accountability mindset Excellent written and verbal communication Able to manage multiple projects simultaneously Proactive in identifying risks and solving problems early Comfortable operating in fast-paced environments Requirements (Must-Have) Experience 2+ years experience in: Project coordination Operations support Administrative/project support roles Core Skills Hands-on experience with: Asana Trello Monday.com Strong Excel / Google Sheets skills including: Trackers Pivot tables Conditional formatting Strong organizational and documentation skills Excellent communication and coordination ability Comfortable working remotely across multiple stakeholders Nice to Have Certifications: PMP CAPM Agile certifications (or in progress) Familiarity with: Agile / Scrum workflows Sprint planning Experience in: SaaS Marketing Professional services Construction or operations-heavy environments What a Typical Day Looks Like Update project timelines and task trackers Follow up with teams on deliverables and deadlines Support meetings with notes and action items Prepare weekly status updates and reports Coordinate communication across stakeholders Identify and escalate risks early Maintain organized project documentation and systems In short: You ensure projects remain organized, visible, on-track, and operationally controlled from start to finish. Key Metrics (KPIs) On-time completion of tasks and milestones Accuracy and consistency of project reporting Reduction in missed deadlines caused by coordination gaps Clean and updated project documentation Positive stakeholder feedback on communication and organization Why This Role Stands Out High ownership across multiple projects Direct exposure to leadership and operations Clear impact on execution and delivery quality Structured workflows with measurable KPIs Opportunity to grow into: Project Manager Operations Manager Program Coordinator Fully remote environment with growth potential Interview Process Initial Phone Screen Video Interview with Pavago Recruiter Practical Task (project tracker + status report) Client Interview Offer & Background Verification Apply Now If you: Love keeping projects organized and moving forward Are proactive and detail-driven Thrive in fast-paced operational environments Enjoy coordinating teams, timelines, and execution This is a strong opportunity to step into a high-impact project coordination role. Originally posted on Himalayas